Prom registry: same dress, same school

Make sure no two girls from one school wear the same dress in the same color to prom. The register warns you, and a list shows girls what is taken.

Turn it on

1. Open Settings › Prom registry.
2. Tick Check prom dresses at the register.
3. Tick the departments that count as prom (for example Prom or Prom & Formal). The POS ticks the ones with prom-like names for you to start.
4. Press Save. Only the owner can change this; managers can look.

It is off until you turn it on.

Her school

On her customer page, the Prom card shows her school, her graduation year and the prom she is shopping for. Press Add her school (or Change), type the school and pick it from the list. A new name adds the school. A girl with no school is not checked.

Which prom: the date on her prom event if she has one, then the school's prom date, then the coming spring (from July on, the next year's prom).

At the register

• When you add a dress from a prom department to a sale, layaway or special order, and type the color, the POS checks her school. If another girl from her school already has the same style in the same color for that prom, you see who (first name and last initial, like Amy R.) and since when.
• Pick another color and press Add to ticket again. The POS lists which colors are already taken at her school.
• Or sell it anyway: type why (for example She knows and is fine with it) and press the button again. The dress is recorded as sold anyway with your reason, who did it and when, in the history.
• The same style counts even when it was entered as two items: the designer and style number are what is compared. Colors are compared without capitals or extra spaces.
• Adding a customer to a walk-in ticket, changing the color, and turning a quote into an order are checked too. A quote holds nothing. When more than one dress on the ticket is taken, you give a reason for each dress.

The owner's choices

In Settings › Prom registry (owner only, in the history):

• Selling a dress already taken at her school needs a manager's OK. Off (the default): any consultant can sell it anyway with a reason. On: a manager OKs it too. A manager signed in just gives the reason; a consultant's screen asks for a manager's 4-number PIN (the same PIN as for picking up before paid, set in Settings › Your manager PIN). Who OK'd it is in the history.
• Sales from this month on count toward next spring's prom. July by default: a dress sold in August 2026 counts for prom 2027. This is used only when her school has no prom date yet.
• Some stores don't register dresses at all: leave Check prom dresses at the register off.

When a dress is freed

Taking the dress off her ticket, canceling the line, voiding the ticket or a return frees the color for the next girl. Nothing is deleted: the list on her customer page still shows it, marked freed, with the reason. Voiding the return puts her back on the list.

Show girls what is taken

1. Open Customers and press Prom registry (next to Add customer).
2. Pick the prom year and a school, or search by designer, style or color.
3. Each school lists the designer, style, color, who has it (first name and last initial) and since when, and whether it is Purchased (it left the store or is paid in full) or On hold. No prices or balances are shown, so anyone on the team can use it.
4. Press Print for girls (no names) for a page to hand her or keep at the counter: school, designer, style, color and Taken, with no names. Staff copy (with names) prints first name and last initial too, for the team.